PRIVACY POLICYINFORMATION FOR APPLICANTS

We are delighted that you are interested in our company and are applying or have applied for a position. Data protection is of particular concern to us. We process your personal data in accordance with the legal requirements and would like to provide you with transparent information below on the processing of your personal data in connection with your application.

Who is responsible for data processing?

The controller within the meaning of data protection law is

Velero Partners GmbH
Hardenbergstraße 32
10623 Berlin

Phone number: +49 30 213 0019-19
Fax: +49 30 213 0019-55

Email: datenschutz@veleropartners.de

Our data protection officer

We have appointed a data protection officer for our company. You can reach him under the following contact options:

mip Consult GmbH
Rechtsanwalt Asmus Eggert
Wilhelm-Kabus-Str. 9
10829 Berlin

Email: datenschutz@veleropartners.de
Website: www.sofortdatenschutz.de

Which of your data do we process and for what purposes? What happens if you do not provide us with the data?

We collect and process the following data for the purpose of the administrative implementation of the application process:

Personal master data (first and last name, optional: data from the cover letter)
Contact details (e-mail address, optional: telephone/mobile number)
Education data (school, vocational training, studies, doctorate)
Data on your professional career to date, references and certificates
Information on other qualifications that you provide us with in your CV or other attachments
Information on possible start date (optional)
Application photo, if applicable

We process the data that you have sent us in connection with your application in order to check your suitability for the position or any other open positions in our company.
As part of your application, you only need to provide the personal data that is required for an application (first name, surname, e-mail address and CV).
We would like to inform you that the provision of your data is neither legally nor contractually required. However, if you do not provide the above-mentioned data, we will not be able to consider your application in the application process.

On what legal basis do we process the data?

The legal basis for the processing of your personal data in this application procedure is Art. 6(1)(b) GDPR for the implementation of pre-contractual measures. Accordingly, the processing of data required in connection with the decision on the establishment of an employment relationship is permitted.

Should the data be required for legal prosecution after completion of the application process, data processing may be carried out on the basis of the requirements of Art. 6 GDPR, in particular to safeguard legitimate interests in accordance with Art. 6 (1) (f) GDPR. Our interest then lies in the assertion of or defense against claims.

How long will the data be stored?

Data collected for the purposes listed here will only be stored for as long as necessary for a particular application and for a transitional period (i.e. as long as required to comply with our data retention obligations under applicable law or as long as the retention of the data is permitted by law). In principle, applicants’ data will be deleted 6 months after the end of the application process.

If you fill the advertised position with you, your data will be transferred from the applicant data system to our personnel management system.

To which recipients is the data forwarded?

Within our company, those departments that require your data to fulfill the above-mentioned purposes will have access to it. Your application data will be reviewed by the HR department after receipt of your application. Suitable applications will then be forwarded internally to the department responsible for the respective open position. A decision is then made there on the further procedure. Within the company, only those persons have access to your data who need it for the proper conduct of our application process.

As a group of companies, we reserve the right to have some of this data processing carried out by our specialist departments in our affiliated companies. The following recipients will receive your data as part of the group-internal data exchange for the above-mentioned purposes:

Velero AM GmbH, Hardenbergstraße 32, 10623 Berlin
Velero Gebäude Service GmbH, Hardenbergstraße 3, 10623 Berlin
Velero Immobilien GmbH, Hardenbergstraße 3, 10623 Berlin
Velero Management GmbH, Hardenbergstraße 3, 10623 Berlin
Velero Verwaltungs GmbH, Hardenbergstraße 3, 10623 Berlin
Velero Wohnservice GmbH, Hardenbergstraße 3, 10623 Berlin
Velero Dienstleistungs GmbH, Hardenbergstraße 3, 10623 Berlin
Velero Energie Service GmbH, Hardenbergstraße 3, 10623 Berlin

Where is the data processed?

The data is processed exclusively in data centers within the EU.

Your rights as a “data subject”

Each person concerned has

the right to information in accordance with Art. 15 GDPR (i.e. you have the right to request information about your personal data stored by us at any time)
the right to rectification in accordance with Art. 16 GDPR (i.e. if your personal data is incorrect or incomplete, you can request the rectification of this data)
the right to erasure in accordance with Art. 17 GDPR and the right to restriction of processing in accordance with Art. 18 GDPR (i.e. you may have the right to request the erasure or restriction of processing of your personal data if, for example, there is no longer a legitimate business purpose for such processing and statutory retention obligations do not require further storage)
the right to data portability under Art. 20 GDPR (i.e. you may have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and to transmit those data to another controller without hindrance).

Furthermore, you can revoke your consent, generally with effect for the future.

You also have the right to lodge a complaint with a data protection supervisory authority (Art. 77 GDPR in conjunction with Section 19 BDSG). You can find the supervisory authority responsible for you at https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html

We would also like to draw your attention to your right to object in accordance with Art. 21 GDPR:

Information about your right to object in accordance with Art. 21 GDPR

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) of Article 6(1) GDPR (data processing in the public interest) and point (f) of Article 6(1) GDPR (data processing on the basis of a balancing of interests); this also applies to profiling based on this provision within the meaning of Article 4(4) GDPR.

If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defense of legal claims.

If we process your personal data for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you; this also applies to profiling to the extent that it is related to such direct marketing. If you object to processing for direct marketing purposes, we will no longer process your personal data for these purposes.

The objection can be made informally and no costs other than the transmission costs according to the basic rates will be incurred.

If possible, the objection should be addressed to the controller named above or by e-mail to: datenschutz@veleropartners.de

To what extent does automated decision-making take place in individual cases, including profiling?

When you contact us by form or email, we do not use fully automated decision-making in accordance with Article 22 GDPR. We also do not process your data automatically with the aim of evaluating certain personal aspects (profiling).